Zoho Mail is a collaborative business communication platform for the modern workforce. It is a blend of classic email and modern collaborative tools such as comments, likes, and sharing. The new Zoho Mail Suite comprises the following applications which are essential for every business:
Email - Email, the backbone of every organization, facilitates a professional means of communication both inside and outside your organization.
Calendar - Time management, events, and meeting organizer.
Contacts - Contacts and Address book management, Group Address, Organization contacts.
Tasks - Effectively manage work for you and your team, Group Tasks, and Subtasks.
Notes - A single place to note down your ideas/ thoughts or scribbles, add images and/or attachments.
Streams - Innovative collaboration within teams, built around email designed with provisions to like/ comment and more open interactions.
Bookmarks - Access all your important reference pages from within your mailbox.
The email will be sent to the recipient. You can find this email in your Sent folder. Learn More.
You can add custom signatures to the emails that you send. Zoho Mail allows you to have multiple signatures that can be linked to your email alias/ address.
Click here for detailed instructions about using Signatures.
All the emails you receive will be listed in your Zoho Mail inbox. Unread emails are listed in Bold. You can click on the received email in the listing to open the new email.
You can choose how you view your email listing using the Mail View Options:
Once you open an email you have received, you can choose exactly how you want to respond to the email. You can Reply, Reply All, or Forward. Learn More.
Reply | The reply will be sent only to the Sender of the original email. | |
Reply All | The reply will be sent to all the recipients of the original email. | |
Forward | The original email will be sent to the recipient of your choice. |
You can easily manage your emails by organizing them according to your preference and convenience. You can manually move the email(s) in your Inbox to the corresponding custom folder. Click on the plus icon next to the Folders listing to create a custom folder with the name of your choice.
The selected email(s) will be moved to the chosen folder.
You can configure Filters for your inbox to avoid manually moving the emails from your inbox. You can also use filters to perform other activities on incoming emails like applying tags, forwarding to, marking as read etc.
Emails that match the criteria mentioned in the filter will automatically be moved to the mentioned folder. Visit the Filter page for detailed instructions.
You can apply tags of different colors and names to your emails to categorize them. Click on the plus icon next to the Tags listing to create a custom tag with the name and color of your choice. Learn More.
Along with tags, you can also flag important emails for easier access. Hover on the relevant email in the listing and click on the Flag icon to flag the email. All the flagged emails will be listed under the Flagged view in the left pane.
Zoho Mail search allows you to search for entities across all the applications like Notes, Tasks, Emails etc using any parameter you require. Using Quick Access, you can easily locate any section of the Settings that you need to find.
You can search for emails using different criteria like From, To/CC, In folder, Tag, Contains, Subject, Attachment Name etc. You can search with a combination of these criteria to narrow down the search results.
Search history in Zoho Mail search lets you choose from previously used search parameter combinations, making it easy to repeat any search. The Search includes multiple application specific filter parameters that can be used to shorten your Search. You can view a list of these parameters here.
Refer this page for detailed instructions about the new Zoho Mail Search.
Integrations and extensions in Zoho Mail allow you to access and perform actions in Zoho Applications and other third-party applications without having to leave your mailbox.
In addition to the in-house applications available as extensions, you can also enable and install other third-party applications from Zoho Marketplace. Learn more.